September 2016

/September 2016

September 2016

Non-Job related Messages

You can now create AccountAbility messages without the message having to be attached/related to a Job. This can be useful for example if you wanted to send a message/email to all Employees (or Clients or Suppliers) using the AccountAbility Employee or Client or Supplier lists

Go to

Select MY MESSAGES, then click ‘CREATE A NEW MESSAGE’

New Approval Rights report

This report provides full details of current Employee Approval Rights.

Go to MASTER FILES –> EMPLOYEES -> SEARCH EMPLOYEES, then click the link ‘Approval Rights Report’

New Credit Card report

This report provides detailed analysis of expenditure on Credit Cards with a range of filter options.

Go to TIME & RESOURCES –> MANAGE CREDIT CARDS, then click the link ‘Credit Card Report’

Message option to send Production Invoices and Sundry Invoices

From within the detail page of a Production Invoice or Estimate, click ‘Message’ to send a pdf link of the invoice to your client via AccountAbility messages (and optionally send an email as well).

Override ‘Revenue Account’ on WIP Take Ups

When using the ‘Selected Balances’ or ‘Job Balance’ methods for WIP Take Ups, you can now select a specific GL account (e.g. an Expense Account) that you want to take up/write off line balances to.

If you select a GL Account on any of the line entries on the screen below, the balances will be taken up/written off to that GL account rather than the default Revenue Posting Account. If you leave this field empty – the balances will be taken up to the defined Revenue Posting Account as

usual.

New Job Profitability Summary

Go to PRODUCTION -> JOBS ->JOB PROFITABILITY SUMMARY – you will see a summary page providing one line of key profitability data for each job, including the Estimated Costs, Actual Costs to Date, Expected Costs to Come, Estimated Gross Profit and Final Gross Profit.

Note that this report uses the Task Type ‘Indicative Cost Rate’ to calculate the ‘Indicative Cost’ of estimated hours, actual hours to date and expected costs to come

Set filters for example if you just want to see jobs for a specific client.

  • Click on the Job No link on the left to ‘drill down’ to see the same information at Task Type level for the selected job
  • Click the ‘INTERTNAL INDICATIVE’ amount in the EXPECTED COSTS to COME section to enter the number of you hours you expect will be required from now to complete the task. And click the ‘EXTERNAL’ to enter the value of expected Supplier costs still to be incurred. This information is then added to the ‘ACTUAL COSTS TO DATE’ to calculate the expected total costs and hence likely final gross profit for the job.
  • Click on the Task Type name on the left to drill down to see a list of the actual transactions for the task type
  • Click on the Transaction link on the left to navigate to the detail page for the selected transaction

Ability to Change Bank Account Details in Internet Banking Export

On the first page of the ‘Internet Banking Export’ – you can now add or change the ‘pay to’ Bank and Account Number details for Suppliers and save these changes, whereas previously you had to go back to correct the individual payments or suppliers before you could proceed with

creating the internet banking payment file.

Employee Expense Budgeting & Reporting

This feature supports creation of Budgets where there are specific budget allocation/spending limit for an employee over a defined period of time.

Budgets can be created by going to either TIME & RESOURCES -> MANAGE EXPENSE CLAIMS or TIME & RESOURCES -> MANAGE CREDIT CARDS, then click the link ‘Employee Expense Budgets’.

Expense budgets can be defined as a total over a period of time, or a specific allocation at any one of (or a combination of) the following:

  • Job No
  • Task Type Heading
  • Task Type
  • Supplier

Employees can see their actual expenditure on expense claims and credit cards, and compare this to their budget allocation by clicking on the ‘My Expense Report’ link from any of the following pages:

  • MY EXPENSES
  • MY CREDIT CARDS
  • MY CORPORATE CREDIT CARDS

Create Credit function – insert text to explain credit

When using the ‘Create Credit’ function to credit a Production or Sundry Invoice, the title on the credit invoice is populated with text detailing the original invoice number that is being credited. If for example you create a credit for invoice number ‘P000017’ the title on the credit note will

be populated with ‘Credit for invoice No. P0000017’. You can edit or delete this text within the header section of the detail page of the Credit invoice if required.