Fixed Assets etc.

Welcome to another edition of ‘On the Inside’ detailing the enhancements made to AccountAbility over the past few months.

As always, we’d really appreciate if you would forward this email to all staff that will benefit from this development. We’d also love to hear from you if you’ve got anything you’d like to discuss with our team.

Fixed Assets Function

We have released a new function to facilitate the management and reporting of Fixed Assets, including automatic creation and posting of monthly depreciation journals as well as auto postings for the disposal of fixed assets. See an overview in the following video: https://youtu.be/CuVOg9F17lM

New ‘Weekly’ Client time report

This new report allows you to see total hours by Job / Task Type and Employee in a weekly format (up to 52 weeks) – as well as comparison to Estimated Hours by Job and Task Type. See TIME & RESOURCES -> TIME REPORTS -> CLIENT TIME REPORTS -> CLIENT WEEKLY TIME REPORT

New Media Billings & Revenue Report

This new report allows you to see Media Billings and Revenue by Client / Media Type / Media Schedule and medium See MEDIA -> MEDIA REPORTS -> EXPENDITURE SUMMARIES -> MEDIA BILLINGS & REVENUE SUMMARY

New Deferred Revenue Transaction Summary Report

See the link ‘Transaction Summary’ on the Search Deferred Revenue page – provides a detailed month by month reconciliation by Job and Task Type for each deferred revenue transaction

New Accrued Revenue Transaction Summary Report

See the link ‘Transaction Summary’ on the Search Accrued Revenue page – provides a detailed month by month reconciliation by Job and Task Type for each accrued revenue transaction

Re-Designed Production Estimate template creation page

The Estimate template creation /maintenance page has been re-designed to mirror the new Estimate creation / maintenance page

Electronic 1099 IRS Reporting

US Clients can now lodge their annual 1099 reports electronically rather than issuing paper 1099’s. Contact support@accountabilityaccess.com for information on setting this up

Update Cash Flow Budgets for Billings & Purchases from Client budget data/Excel

See the Button ‘UPDATE FROM CLIENT BUDGETS’ on the cash flow billings summary page. This function allows you to budget your cash receipts for future budgeted billings (and optionally purchases) by taking data from your client budgets and forecasting the cash flow based ion each client’s payment terms

New Client media invoice layout options

You can now select the level of detail displayed on media invoices:

  • Insertion Detail – lists each insertion on a separate line
  • Medium & Month totals only – lists one total row for each Medium and month of activity for that medium
  • Medium Totals only – lists one row for each Medium
  • Media Type Totals only – lists one row for each Media Type

By default – each invoice will default to ‘Insertion Detail’ – however if you select a different layout option for a client invoice, the next invoice you create for that client will default to the last invoice layout you selected for that client,

Start Time / End Time on timelines

The Timeline creation / maintenance page has been expanded to full screen size, and new columns have been added to assign the start time and end time for each task.

Create Multiple Accrued Revenues from estimate simultaneously

On the ‘Add Accrued Revenue’ wizard start page – select the option ‘ADD MULTIPLE ESTIMATES’ – click NEXT – now you can check as many estimates as you like – and an accrued revenue will be created for each of the estimates selected. Note you can also enter the ‘Reverse Date’ here if you want accrued revenue reversals for all the estimates to be created at the same time

Create Multiple Deferred Revenues from invoice simultaneously

On the ‘Add Deferred Revenue’ wizard start page – select the option ‘ADD MULTIPLE INVOICES’ – select the month of the invoices you want to defer, then click NEXT – now you can check as many invoices as you want – and an deferred revenue will be created for each of the invoices selected. Note you can also enter the ‘Release Date’ here if you want deferred revenue releases for all the invoices to be created at the same time

Bank Rec Lock function

Once you have completed/balanced the bank reconciliation for an account – enter that date in the new ‘Lock Date’ field on the bank rec screen. The system will now prevent any transactions up to that date which could change the reconciliation

  • No new transactions for that account dated up that lock date can be created
  • No transactions for that account dated up to that lock date can be unapproved or deleted/changed
  • No transactions for that account can be marked as presented or unpresented up to that date

If you need to unlock the account – just remove the lock date or enter an earlier lock date.